KVS ACCOUNTS CODE PDF

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by>y tIhe Kendriya Vidyalaya Sangathan with the two-fold objectives of improving w^elll nigh impossible to reproduce all these rules in the Accounts Code. Click here⇒kvs accounts code latest. This is the official blog of Library Media centre of Kendriya Vidyalaya Gill Nagar,Chennai. Visit the site and explore the. Account Code Revised Version – Chapter 17 Updated on 17/11/ . please send the quarter allotment rule in kvs to my email id [email protected]


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ONLINE SUBJECT DIRECTORY. READ BOOK. STUMBLEUPON WEBSITE. Advertisements. kvs-accounts-code-latest. Advertisements. E Books. 20 Best Websites To Download Free EBooks · Audio Books · Britanica Encyclopaedia · e Mahashabdhkosh for . KVS Accounts code. Chapter 1 DEFINITIONS Page No. 1. Article No. Specific Reference 1. (i) (ii) Existing Clause Proposed Clause In this part of the Code, the following terms have.

The rates of deputation duty allowance as above will be applicable from An increment may not be withheld Rule 10 except as a disciplinary measure by the competent authority after instituting the appropriate disciplinary proceedings under the C.

Rules, as adopted by the Sangathan. Where under the orders of the competent 1st An order for withholding of an increment with cumulative effect shall have the effect of permanently postponing the next increment by as many stages as contemplated in the orders. The increment of an employee shall be admitted from the 1st of the July with effect from Those completing 6 months and above as on 1st July will be eligible for the next increment.

Where an efficiency bar is prescribed in a time-scale, the increment next above the bar shall not be given to an employee without the specific sanction of the authority empowered to withhold the increments. There is no efficiency bar in the pay scales introduced from Rules, The following provisions prescribe the conditions on which service counts for increments in a time-scale: The period of officiating service in the higher post which counts for increment in the lower post is, however, restricted to the period during which the employee would have officiated in the lower post but for his appointment to the higher post.

All the employees drawing pay in the revised scales of pay introduced under CCS Revised pay Rules on reaching the maximum of the pay band will be granted an increment after one year and placed in the next higher pay band.

Thereafter, he will continue to move in the higher pay band till his pay in the pay band reaches the maximum of P. Advance Increment 31B.

An authority may grant a pre-mature increment to a Sangathan employee on a time scale of pay if it has power to create a post in the same cadre on the same time scale of pay. Suspension, Dismissal and Removal The pay and allowances of an employee who is dismissed or removed from service cease to be drawn from the date of such dismissal or removal. An employee is kept under suspension if disciplinary proceedings are intended to be taken against him or if he has been arrested for debt or on a criminal charge.

An employee under suspension shall be entitled to the following payments: Where the period of suspension exceeds three months, the authority which made or is deemed to have made the order of suspension shall be competent to vary the amount of subsistence allowance for any period subsequent to the period of the first three months as follows: An employee under suspension should not be engaged in any employment, business, profession or vocation.

No payment under Article 34 above shall be made unless the employee furnishes a certificate that he is not engaged in any other employment, business profession or vocation. In such a case, the period of absence from duty shall be treated as a period spent on duty for all purposes. Provided that payment of allowances shall be subject to all other conditions under which such allowances are admissible.

In such a case the period of absence from duty shall not be treated as a period spent on duty, unless the competent authority specifically directs that shall be so treated for any specified purpose. If the employee so desires, such authority may direct that the period of absence from duty shall be converted into leave of any kind due and admissible to the employee. The order of the competent authority regarding the treatment of the period of absence from duty as leave of the kind due is absolute and no higher sanction would be necessary for the grant of extra-ordinary leave in excess of three months in so far as temporary employees are concerned.

The amount determined shall not be less than the subsistence allowance and other allowances. Provided that any payment under this sub-rule to an employee shall be restricted to a period of three years immediately preceding the date on which the judgment of the court was passed, or the date of retirement on superannuation of such an employee as the case may be. Provided that if an employee so desires such authority may direct that the period of absence from duty including the period of suspension preceding his dismissal, removal or compulsory retirement, as the case may be, shall be converted into leave of kind due and admissible to the employee.

Where the emoluments admissible under this rule are equal to or less than those earned during the employment elsewhere, nothing shall be paid to the employee.

Provided that where such authority is of the opinion that the termination of the proceedings instituted against the employee had been delayed due to reasons directly attributable to the employee it may, after giving him an opportunity to make his representation and after considering the representation, if any, submitted by him, direct, for reasons to be recorded in writing that the employee shall be paid for the period of such delay only such amount not being the whole of pay and allowances as it may determine.

Provided that if the employee so desires such authority may order that the period of suspension shall be converted into leave of kind due and admissible to the employee. The order of the competent authority under the preceding proviso shall be absolute and no higher sanction shall be necessary for the grant of: Leave may not be granted to an employee under suspension. A permanent post vacated by the dismissal, removal or compulsory retirement of an employee shall not be filled substantively until the expiry of the period of one year from the date of such dismissal, removal or compulsory retirement as the case may be.

Engaging Teachers on Part-time Contractual Basis. The same is stated below. A contractual teacher who has served in a KV in a year may be considered in subsequent year s by the Selection Committee for a fresh appointment as Contractual teachers by following due procedure. Consolidated remuneration to be paid to different categories of teachers appointed on contract basis is appended as Annexure - I. However, the contractual teachers appointed for a period of less than a month will be paid on pro rata basis only.

Refer Annexure — II 3. Payment will be made from the School Fund. The teachers so engaged shall leave no claim or right to appointment on regular basis nor will they be part of the cadre of teachers in KVS. This arrangement is intended to take care of the absence of non-availability of teachers or pending regular appointment.

The teachers to be engaged will be appointed by the Principals in Kendriya Vidyalayas and their formal acceptance to terms and conditions, attached to the offer, will be obtained as per formats in Form CS — 72 and CS — Annexure — I Sl.

Annexure — II The monthly payment towards the contractual teachers and the pro rata payment to the teachers may be regulated as follows. In the overall interest of the organization, the calculation for the pro rata payment should be made as under: The Sangathan may permit an employee, if it be satisfied that this can be done without detriment to his official duties or responsibilities, to perform a specified service or series of services for a private person or for a public body including a body administering a local fund or a State Government or Central Government and to receive a remuneration therefor if the service be material, a non-recurring or recurring fee.

No such work should be undertaken without the prior approval of the Sangathan. The permission of the Sangathan is, however, not necessary for making broadcasts in the All India Radio if such broadcasts are of a purely literary, artistic or scientific character. In such cases the onus of ensuring that the broadcasts are of such character rests on the employee concerned.

One-third of any fee in excess of Rs. Non-recurring and recurring fees should be dealt with separately. For non-recurring this limit is applicable in each individual case and in respect of recurring fee, it should be applied with reference to the total fee received in a financial year. Honorarium The competent authority in the Sangathan may permit an employee to receive Honorarium as remuneration for the work relating to the Sangathan performed which is occasional or intermittent in character and either so laborious or of such special merit as to justify special award.

The work for which honorarium is intended to be claimed should not be undertaken unless the prior consent of the competent authority has been obtained and its amount has been settled in advance.

kvs – Accounts code

Fees and Honorarium In the case of both fees and honorarium the sanctioning authority shall record in writing that due regard has been paid to the general principle enunciated in Article 3 and shall also record the reasons for which in his opinion justify the grant of the extra remuneration.

Any employee is eligible to receive and, except as otherwise provided by a general or special order of the Sangathan, to retain without special permission Reference F. Reference 44 Proposed Amended Clause The accounts to be maintained by Kendriya Vidyalayas broadly fall under the following headings: As an absolute rule, the accounts relating to each of the funds mentioned above should be quite distinct from the other, so that the financial position of each fund can be depicted separately.

Break up details of other direct receipts should be furnished in the form of foot note. The subject matters and scope of each of the funds mentioned in Article 44 above are dealt with in succeeding Articles. Computer Fund 48A A: The Computer fund is strictly to be used for the computer education and is not to be utilized for any other purpose. For the purpose of accounting, a sub-head in the Vidyalaya Vikas Nidhi with the nomenclature as: Hostel Fund - This fund comprises the collections from the students towards boarding, lodging and other charges, if any, and permissible expenditure incurred there against.

Auditorium Account: All receipts and payments will be accounted for in the Auditorium Account. This account will be shown distinctly and will not be merged with the School Fund. The expenditure to be incurred on day to day maintenance and repairs of emergent nature which are not covered in MES Contract, will be met out of the amount received on account of hiring of the Auditorium.

Accounting of Funds Detailed instructions in regard to the maintenance of accounts of the various funds are given in the succeeding chapters. Duties of Principal The Principal, in his capacity as the administrative head and disbursing officer of the school, will be personally responsible to carry out the following duties concerning accounts: In such a case, the two keys of the cash box should be kept by the Cashier while the keys of the steel almirah should be kept in the custody of the Principal.

The pay particulars should be verified in all respects before uploading in the UBI salary web portal. In order to enable the Principal to discharge the duties as the administrative head and Drawing and Disbursing Officer of the school, the powers detailed in Appendix-I have been delegated to him. These powers are to be exercised by him subject to the following conditions: The powers in regard to the downloads of equipment such as furniture etc.

In order to ensure that the limits are not exceeded, progressive total of expenditure of the same nature or category should be struck on the vouchers. It is not also permissible to split up an expenditure which, on the whole, requires the approval of the higher authority. The powers are to be exercised only by the Principal and are not to be delegated to anyone else. In case of absence of Principal on leave or on tour, the financial and administrative powers are to be exercised by the VicePrincipal or the Senior most PGT excluding statutory powers.

Its preparation involves careful planning of the requirement of the Institution by taking into account a number of factors such as present and anticipated number of sections, strength of students, availability of accommodation for holding classes and storage of the equipments, facilities for sports and games and various co-curricular activities.

This exercise has to be done on an annual basis keeping in view both the long term and short term requirements of the Institution. Various steps involved in this exercise are: A number of principles are involved in the preparation of the budget. These principles are explained below: The Revised Estimates are not totally different from the original Budget Estimates but only represent a revision of Budget Estimates framed in the previous year on the basis of actual progress of expenditure during the current year, the probable expenditure during the remaining part of the year and especially the capacity of the institution to utilise the available funds during the rest of the year.

The necessity for the preparation of the Revised Estimates arises due to the fact that the Budget Estimates are prepared much in advance with reference to the facts known at that time and a re-appraisal of the planned activities has to be made on the basis of the developments that have since taken place. It should be noted that the Revised Estimates should include the actual expenditure in months which have elapsed during the current financial year generally up to July each year and the anticipated expenditure for the remaining months of the current year.

The revenues consist of i tuition fees and fines ii Miscellaneous income. As regards expenditure, in terms of the pattern of assistance approved by the Government of India in the Ministry of Finance, the entire expenditure incurred in administering the Kendriya Vidyalayas is to be met by the Government of India.

However, in the case of Kendriya Vidyalayas opened at the instance of various Public Sector Undertakings etc.

The expenditure on the Kendriya Vidyalayas should conform to the norms of expenditure explained in Chapter 6 and as such the budget has to be framed keeping in view the norms of expenditure. However, in regard to pay and allowances of the staff, the Budget period is to be reckoned as a special case from May payable on 31st May to April payable on 30th April.

Commitments and liabilities should not be included in the budget unless they are expected to be discharged effectively by the end of March of the year.

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For example: It will be breach of financial discipline if in such a case, a cheque is drawn on 31st March in anticipation of the receipt of supply and the cheque is handed over to the party in April during the next financial year.

This means that the principles set out in Article 76 for classification of the expenditure, have to be strictly adhered to. As such the expenditure of the Sangathan does not constitute a direct charge on the Revenues of the Government of India under the respective heads of account. Under the rules for grants in aid, only so much of the grant shall be paid during a financial year as is likely to be expended during that year. The following principals are to be borne in mind in preparing the budget: White-washing Inside and Outside of the Vidyalaya Building.

Painting of doors and windows. Repairs of water supply and sanitary system, if any. Repairs of electrical installation work, if any. General repairs of masonry work, floors and roofs etc. Works of additions and alterations of minor nature, if essential. The budget proposals are to be prepared in CS.

Part — II Statistics regarding approved subject in the case of plus 2 stage and teaching of regional language and mother tongue. Statement II Information regarding actual and estimated income on account of tuition fees relating to school and miscellaneous income. Part II Estimates of pay and allowances in respect of vacant posts.

Part IV Estimates based on lump sum requirements regarding T. Part I Estimates for contingencies and additional contingencies. Part II Estimates of recurring expenditure other than pay and allowances and contingencies e. Summary of the Budget. The budget proposals in respect of construction programmes viz. The budget proposals should normally be placed before the Vidyalaya Management Committee and got approved from them before their submission to the Sangathan.

However, in case the Management Committee cannot meet in time, the estimates may be forwarded pending their approval by the Management Committee in due course. The estimates should in no case be held up beyond the due date. Budget is only a process of estimation and as such the inclusion of an item therein does not amount to its automatic acceptance by the Sangathan. The approved Budget of the School should be considered as the controlled spending plan for the ensuing year or the remaining part of the current year.

In respect of items included therein, actual expenditure should not be incurred or financial commitment undertaken without proper sanction of funds by the Regional Office or the Sangathan Office, as the case may be. The final requirements of the School under the various heads of account for the current financial year should be assessed during the second week of February and intimated to the Regional Office and the Sangathan Office by 20th February for purposes of re-appropriation which involves re-allocation of funds by transfer of savings between various heads in Vidyalaya and between various Vidyalayas, Offices and centralized heads within the overall sanctioned Budget for the year.

The funds over and above the requirements of pay and allowances for two months viz. March payable in April and April payable in April which remain unutilized on 31 st March will ultimately lapse and the same will be adjustable against the funds sanctioned for the next financial year.

In order to ensure proper utilization of resources, the Executive Committee of the VMC will monitor the annual budget estimates showing receipt and ensure proper utilization of funds on approved activities in accordance with the established procedure.

Reference Proposed Amended Clause A. School fund 59 a Under the pattern of fees in vogue in the Kendriya Vidyalayas with effect from 1st May, , no tuition fees are chargeable up to class VIII. For Boys for Science students. Admission fee is also to be charged on the transfer of a student from another Kendriya Vidyalaya. It should, however, be collected on promotion from class X to class XI even if it be in the same school.

In such cases, fee is to be charged either from the month of admission or the month next to the one up to which fee has been paid in the previous school, whichever is earlier, if fee has been paid from the month of April onwards; if no fee has been paid from April onwards i.

Tuition fee for a month is to be paid on or before the tenth of the month, if paid by cash and up to 15th of the month for the KVs collecting fees through bank. In the event of students not paying the dues on or before the last working day of the month, the name of the student should be struck off the rolls.

In such case, the due date for payment of the fee and the principle for recovery of late fee and re-admission fee shall be the same as explained above. In order to obviate hardship to the parents during the period when the school is closed for vacation, the tuition fee may be allowed to be paid up to the extended date indicated below: School situated in i Plains: Pachmarhi and Lonavla In the event of non-payment of fee by the extended date mentioned above, the name of the student should be struck off the rolls.

The penal fee should be credited to the head fees and fines. It is left to the discretion of the Principal to fix the maximum number of books that may be loaned to a student at a time. If student fails to return the book loaned to him within the due date, a fine at the rate of Rupees Two per book per week from the due date till the date of return should be levied in the case of wilful delays only. The Librarian should issue a receipt in form CS 10 in respect of the fines so collected and should maintain a register in form CS The library fines should be handed over to the cashier the same day and the acknowledgement obtained in the register mentioned above.

The library fines should be credited to the head fees and fines. The fee is to be paid on or before the tenth of every month, if paid in shape of cash and up to 15th of the month for the Kendriya Vidyalayas collecting fees through bank. The name of a student is to be struck off the rolls if the fee is not paid till the last working day of the month.

With a view to reducing administrative work, there is no objection to collect the Vidyalaya Vikas Nidhi fee on quarterly basis as in the case of tuition fee. During the period when the school is closed for vacation, the Vidyalaya Vikas Nidhi fee may be collected up to the extended date mentioned in Article Computer Fund 67A A: A separate Receipt Book may be maintained for each class. The original copy of the receipt is to be handed over to the payer while the duplicate copy should be kept in tact.

As and when a new Receipt Book is issued, the following certificate should be obtained on the back of the front page cover: The total amount of collections on a day should be entered in the Abstract provided at the bottom of the Attendance Register and the receipt of the Cashier obtained in token of handing over the amount. A summary of fees collected each day should be prepared by the Cashier in form CS 11 by entering the collections class-wise.

In the summary of fees collected CS 11 up-to-date progressive figures of collections in a month should also be struck each day.

For this purpose the total collections in a month should be struck in each Attendance Register by totalling the entries against each student and the amount should be agreed with the sum total of amounts handed over the Cashier as per the Abstract at the bottom of the Attendance Register. The totals as per the two summaries CS 11 and 54 should be agreed.

Other books: CODE CHECK PDF

The principal is personally responsible to ensure that the agreement has been done. Besides the checks mentioned above, the Principal should also arrange for a monthly review of the Attendance Register of one teacher by another teacher to ensure that: The results of the review should be put up to the Principal who will examine that the system of fee collection is working well and take suitable remedial action for setting right the defects, if any.

The receipt books should be kept in the personal custody of the Principal. The amount of donation should be treated as miscellaneous income.

If the donation is given for the specific benefit of the students, the amount may be credited to the Vidyalaya Vikas Nidhi for example, donations given from Regimental Fund for the award of prizes to the best students. The Chairman and the V. It is, however, to be ensured that no collections are to be made from the students nor the parents are compelled to make the contributions of any specified amount.

The Kendriya Vidyalaya building in the campus of BHU 72 A will be provided free of cost BHU only as they are also fully financing this particular Kendriya Vidyalaya and have provided the building and other infrastructure. In case of any damage, Principal will recover the cost of the same from the concerned organizations. Waterman, Helpers for shifting furniture etc.

They will have to make their own arrangements in this regard. Where services of Kendriya Vidyalaya staff is required for invigilation duty. In addition Principal of Kendriya Vidyalaya should ensure that Kendriya Vidyalaya Sangathan Employees only are engaged as invigilator or for any other duties on request as and when received from the organization which are conducting the examination In case, any complaint is received from the sponsoring organization action can be taken against such officials.

Permission for receiving honorarium should be obtained from the Deputy Commissioner of the region giving details of Vidyalaya staff being engaged. Under no circumstances the teaching in the Vidyalaya should be suspended.

General Principles Regarding Receipts 73 No amount should be received without issuing a receipt in prescribed form with the signature of the authorized person. The norms are given in Appendix 2. The following points are mentioned in amplification of the norms: The Sangathan will, however, exercise its discretion in determining the actual amount to be released to each school after taking into account the availability of funds placed at its disposal, the funds already released and the amount that can be spent within the year.

The exceptions to this rule are that pay and allowances and rent, water, electricity and telephone charges payable on or before certain due dates can be paid out of the available bank balance in the event of delay in receipt of sanctions from the Regional Office.

Thus, the funds remitted by the Sangathan from time to time are not strictly based on sanctions issued by Regional Office and they are available for utilization by the Vidyalayas for authorized purposes to the extent of the sanctioned limits.

Principles of Classification of Expenditure: The following principles for classifying the expenditure under the various heads of account are to be borne in mind: The salary payable to the L. The payment of festival advance shall also be classified under this head and recoveries made will be taken as deduct expenditure under Pay and Allowances. Details may be seen in Chapter These include text-books supplied to teachers.

The cost of newspapers and periodicals should not be met out of this head, but from contingencies. These include the items listed by the Sangathan from time to time, as well as: Equipment for teaching Geography, 2. Drawing equipment and painting materials. These include: Electrical gadgets and their repairs.

Equipment for sewing, needle work and embroidery. These include all sports items and other materials, requirements for first aid, scouting-guiding Physical Training, Jr. Red Cross etc. All items included in Appendix-3, excluding sundry items of furniture for office, such as trays, slip racks, etc.

kvs-accounts-code-latest

Chemicals, frogs for the biology laboratory, spirit and other consumable items for laboratories. Furniture for kitchen room, dormitories, etc. This includes cost of tents hired owing to paucity of accommodation. These include periodical white-washing and repairs, minor additions, alterations improvements to existing buildings, not involving additional accommodation, extraordinary repairs owing to landslides, floods etc.

These include download of computer hardware and preinstalled software. These include download of typewriter, duplicator, office equipments, electric fans, computer software, clock, including cycle and fire extinguisher where specially sanctioned by the binding Sangathan. E 1 to Chapter 3 Deposits, Advances and Remittance Heads 1 Transactions relating to deposits and advances comprise receipts and payments in respect of which Sangathan may become liable to repay the money received or has a claim to recover amounts paid, together with repayments of the former and recoveries of the latter.

Remittances embrace all transactions which are taken to merely adjusting heads of accounts, the debits or credits under which are eventually cleared by corresponding credit or debit either within or outside the Sangathan.

The sanctioned annual grant is normally released by the Ministry to the Sangathan in four instalments. On their receipt, proportionate funds are released by the Sangathan Office directly or through the respective Regional Offices, as the case may be, to meet the monetary requirements of Government financed Vidyalayas except for construction and maintenance repairs for the corresponding periods.

The annual grants in respect of Vidyalayas sponsored by various Public Sector Undertakings etc. This report shall depict the funds flow and cash flow progress of the Vidyalaya and enable the Regional Office to take timely action for the assessment and release of necessary funds to the Vidyalaya.

It is also intended to facilitate a review of the finances of his Vidyalaya by the Principal at the end of every month so that he can take timely action to get the funds released. Incurring of Expenditure and Refund of Funds 81 1 Necessary expenditure can be incurred by the Principal with reference to headwise allotment of funds as under: To facilitate remittance of funds, the exact nomenclature of the bank account of the school and the exact locality of the bank should be furnished to the Sangathan unless the information is already available with the Sangathan and whenever there is any change in the locality of the bank etc.

It is therefore, essential to watch for the receipt of the intimation from the bank immediately after the receipt of the intimation from the Sangathan so as to ensure that the money has been credited to the proper account.

If the advice of credit is not received within 3 days of the intimation from the Sangathan, enquiries should be instituted at the receiving branch and a written complaint lodged with the bank under intimation to the Sangathan. Sangathan means the Headquarters Office or the Regional Office, as the case may be. The cheques and demand drafts should be sent to the bank immediately for credit.

The Principal should arrange to send immediately an acknowledgement of the receipt of the money to the Sangathan. The amount will be shown as receipt of funds from the Sangathan on the receipt side and deposit with construction agency on the payment side of the cash book. A copy of account of the construction work should be furnished to the Sangathan.

The balance of amount if any, remaining with the agency should be claimed back without delay and on its receipt adjusted against the relevant deposit head under intimation to the Sangathan. In no circumstances, the amount deposited with the construction agency will form part of closing cash balance of the School Accounts.

The funds remitted by the Sangathan should be booked in the Vidyalayas as remittances from K. Details of the remittances effected should be intimated by E.

The Vidyalayas would, however, be able to utilize available funds with them for the authorized purposes and to the extent of the sanctioned limits having regard to their individual priorities of purposes of expenditure. If any balance remains unspent out of the funds received for a specific purpose, it is the duty of the Principal to refund the amount in question forthwith to the Sangathan without any specific request from the Sangathan.

The amount to be so refunded should be remitted through bank draft payable to Kendriya Vidyalaya Sangathan at New Delhi. All such remittances can be effected by the State Bank of India free of bank commission vide item No.

Similar concession is also obtained in the event of opening of the bank account with a Nationalized Bank. The account should be a Saving Bank Account with swift facility.

Important Forms and Rules in Kendriya Vidyalayas

The account should be in the name of the school and not in the name of the Chairman, Secretary, etc. Up to Rs. The individual cheques with value exceeding Deposits into the Bank All moneys received by the school, whether by way of tuition fees and fines or otherwise, should be deposited into the bank account within 24 hours of receipt thereof.

This stipulation can be relaxed only in cases where the bank is situated at a distance of more than eight kilometres from the school or where the cost of conveying the money will be out of proportion to the amount to be conveyed.

In such cases adequate security measures for retaining the money should be taken and the money deposited as early as possible after its realization.

To facilitate audit requirements etc. Maintenance of Bank Account and Conveyance of Cash from and to the Bank It is essential that the Principal should take adequate precautions for the conveyance of cash to and from the bank by providing suitable escorts, where necessary, in order to avoid loss of cash in transit. The Principals of Kendriya Vidyalayas may avail of the facility of hiring of the most economical type of service vehicle from military on payment of hiring charges at the normal rates laid in Army Instructions as amended from time to time for collection of cash from the local banks provided that the distance between the Vidyalaya and the local branch of the Bank is more than three kilometres.

To ensure uniformity of procedure, the bank reconciliation statement should be prepared in the following form: The Bank reconciliation statement should be incorporated in the Cash Book below the entries for the last working day of each month and signed by the Principal.

Action should simultaneously be taken to set right wrong debits or credits or noncredits. On no account should the monthly bank reconciliation work be allowed to fall into arrears. As regards pay and allowances of the staff and other payments which have to be made in cash, only so much of cash as is needed for disbursement, should be drawn. The Principal will be personally responsible for any expenditure incurred by him which is not covered by a general or special order on the subject.

Each cheque book must be kept under lock and key in the personal custody of the Principal, who when relieved, shall take a receipt for the exact number of cheques made over to the relieving officer. A simple stock register of cheque book should be kept for reference.

In the counterfoil of the cheque, the initials of both the drawing officer and the counter signing officer should be made. The name of the party to whom payment has been made and also the voucher no. When such an officer makes over charge of his office to another, fresh set specimen signatures of the relieving officer should be sent in cancellation of the earlier one. The disbursement of pay allowances to the staff should normally be made by transfer to individual bank accounts by uploading the salary details through the Union Bank of India web portal.

It is highly objectionable to draw a cheque in anticipation of receipt of goods and passing the relevant bills. Similar undertaking [Indemnity Bond] should be obtained from the payee concerned.

Similarly all payments either in cash or by cheque, including the payments into the bank, should be recorded on the payment side of the Cash Book. The Cash Book should be maintained in form No. While making entries in the Cash Book, the following points should be carefully observed: Although maximum possible care has been taken to present the contents in conformity to original rules, orders, GoI decisions and OMs.

Create a free website or blog at WordPress. BookTech Sponsored By: Kendriya Vidyalaya Gill Nagar, Chennai. KV NO. AchalaMunigal's Blog. Library KV No. Post to Cancel. This site uses cookies. By continuing to use this website, you agree to their use. To find out more, including how to control cookies, see here: Cookie Policy. Indian government employees were gradually transferred back to their own country. Kendriya Vidyalaya Students All the schools share a common syllabus and offer bilingual instruction, in English and Hindi.

They are co-educational. But was again re continued and is available in some schools until class In Moscow , students are given an opportunity to choose French or Russian as their third or second language.

Tuition fees are charged for Kendriya Vidyalaya students have to pay the school development fund Vidyalaya Vikas Nidhi , with the proceeds spent on the development of that particular school.Remittances embrace all transactions which are taken to merely adjusting heads of accounts, the debits or credits under which are eventually cleared by corresponding credit or debit either within or outside the Sangathan.

Also deduction if any in case of CPF. What is the Rule for DA for students on Tour? For watching the sanction and drawal of increments in time, a simple Register of Increments should be maintained. Details may be seen in Chapter Assistance towards house rent to be paid by deputationists — If a Central Government employee, appointed on deputation, in the Sangathan is in occupation of Central Government residence, excess of rent, if any, charged by the Director of Estates, over the standard rent of the accommodation or 10 per cent of emoluments of the Officer concerned whichever is less will be met by the Sangathan.